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Terms & Conditions

Community Events – Terms & Conditions

1. Introduction

These Terms & Conditions apply to all community events, initiatives, or fundraising activities (“Community Events”) organized by individuals, groups, or organizations (“Organizer”) in support of CAMH Foundation (“CAMH” or the “Foundation”).

By submitting a proposal, receiving approval, or hosting a Community Event, the Organizer acknowledges that they have read, understood, and agree to abide by these Terms & Conditions and all applicable publicly available CAMH Foundation policies.

CAMH Foundation reserves the right, in its sole discretion, to approve, decline, or withdraw approval for any Community Event at any time, for any reason.

2. Guidelines for Community Events

2.1 Accountability

• The Organizer will provide periodic updates to CAMH Foundation as mutually agreed.
• CAMH Foundation is not responsible for any event-related expenses, financial losses, or outstanding accounts whether they are foreseeable or not.
• In the event that a Community Event is cancelled, the Organizer will provide to CAMH Foundation at least 72 hours’ notice and shall explain the reason for the cancellation.
• CAMH Foundation will not sign contracts, assume responsibility for agreements, or be named in any financial or legal documentation on behalf of the Organizer.
• No obligations, commitments, or representations may be made by the Organizer or its staff, agents or assigns on behalf of CAMH Foundation without prior written approval.
• The Organizer must comply with all applicable municipal, provincial, and federal laws and Canada Revenue Agency rules. CAMH Foundation shall not be responsible for any non-compliance or the resulting outcomes of non-compliance of the Organizer.

2.2 Sponsorship

• CAMH Foundation will not solicit sponsors on behalf of the Organizer and will not provide sponsorship contacts.
• All proposed sponsors must be approved by CAMH Foundation prior to the Organizer providing confirmation to the sponsor. CAMH Foundation reserves the right to decline any sponsor in its complete and sole discretion, for any reason.
• CAMH Foundation shall not be responsible for any agreements, undertakings or promises made to a sponsor by the Organizer and the Organizer shall defend and indemnify CAMH Foundation for any claims, costs or damages asserted by a sponsor against CAMH Foundation
• Sponsors must be informed that CAMH Foundation is not the host or organizer of the event but is the beneficiary of proceeds of the Community Event.

• Community Event Financing

• All expenses are the sole responsibility of the Organizer. CAMH Foundation will not supply funding, reimburse expenses, or assume responsibility for any costs, debts or financial promises made by a Sponsor.
• All revenue generated through a Community Event is - managed by the Organizer.
• All funds raised in support of CAMH Foundation are held by the Organizer in trust for CAMH Foundation and must be remitted in full within 30 days of the event date unless otherwise agreed to. CAMH Foundation retains direction and control over all fundraising activities conducted in its name.
• The Organizer must not open any bank accounts in the name of CAMH Foundation or that purport to be affiliated with the CAMH Foundation.

3. Licenses & Permits

• The Organizer is responsible for applying for, securing, holding and paying for any required licenses, permits, or regulatory fees associated with the Community Event.

• CAMH Foundation assumes no liability for the Organizer’s fundraising initiatives, which are independently organized and executed by community partners. 
• Organizers are responsible for obtaining all required permits, licenses, and insurance, ensuring participant safety, and complying with all applicable laws and regulations, including those related to alcohol and gaming. CAMH Foundation reserves the right to withdraw support from any initiative that presents legal, ethical, or reputational risk.
• Raffles require a valid gaming license in accordance with applicable regulations. As third-party fundraisers are typically not eligible to obtain these licenses, CAMH Foundation does not support or permit unlicensed gaming activities.
• Promotional contests are the recommended alternative to raffles, as they reduce legal risk while maintaining fundraising potential and participant engagement. A promotional contest is a prize-based activity that does not require a gaming license when compliant with applicable regulations. To be compliant, promotional contests must include:
  • A no purchase necessary method of entry
  • A skill-testing question to claim the prize
  • Clear rules and regulations, including eligibility, entry method, prize details, and winner selection process
• Organizers are expected to follow regulatory Promotional Contest Guidelines when incorporating prize-based elements into their fundraising initiatives.

4. Insurance

• CAMH Foundation’s insurance does not extend to Community Events.
• Organizers must obtain their own insurance coverage, including general liability coverage and/or event coverage appropriate for the nature of the Community Event. Where an Organizer does not obtain insurance, the Organizer assumes all responsibility for the event and any claims, injuries, damages, costs or implications of any kind arising from the Community Event. The Organizer agrees to defend and indemnify CAMH Foundation for any claims, costs or damages associated with the Community Event including but not limited to those put forward by the Organizer’s insurer, vendors or event attendees.
• CAMH Foundation may require proof of insurance before approving the Community Event.

5. Tax Receipting

Tax receipts will be issued in compliance with CRA guidelines, as follows:

• CAMH Foundation will issue official charitable tax receipts for all individual donations of $10 or more made directly to CAMH Foundation online or by cheque, and for donations under $10 upon request.
• For donations collected by the Organizer, receipts will only be issued for voluntary gifts of $10 or more where no advantage was received for donations under $10 upon request.
• Full name and address (including postal code) must be provided for each donor.
• CAMH Foundation does not issue tax receipts for:
• Sponsorships
• In-kind gifts
• Raffle ticket purchases
• Auction items (live or silent)
• Event ticket purchases
• Split receipting (ticket purchases and registrations) will not be issued for community events.
• Business acknowledgment letters will be issued for eligible corporate contributions.

• Management of all directed funds will follow CAMH Foundation’s policies regarding giving, investments, and grants. The Foundation retains 10% of each directed gift for the general purposes of the Foundation to align with our Gift Solicitation & Acceptance Policy, which is available on request.
• Funds raised through Community Events will support CAMH’s highest priority needs, unless otherwise designated by the donor contributing to a Community Event and approved by CAMH Foundation. Organizers are not able to designate funds on behalf of donors who have supported their Community Event.
• In effort to best support the ongoing work at CAMH, CAMH Foundation may revise the designation on a donor’s contribution to a Community Event at the discretion CAMH Foundation’s Board of Directors.

6. Staff and Volunteer Resources

• The Organizer is responsible for securing all required staff and volunteers to carry out the Community Event. CAMH Foundation may provide volunteers at its discretion, but is under no obligation to do so.
• The Organizer is responsible for the conduct of staff and volunteers, as well as the nature of their engagement. CAMH Foundation shall not provide any compensation, insurance coverage, benefits, WSIB coverage or any other coverage or benefit to Community Event staff and/or volunteers. The Organizer shall defend and indemnify CAMH Foundation for any costs or claims advanced by a Community Event staff or volunteer.

7. Print, Digital & Promotional Materials

• Use of CAMH Foundation’s name, logo, brand elements, or visual assets is strictly prohibited unless prior written approval is granted.
• All promotional materials, including print, digital, and media communications, must be approved by CAMH Foundation before release.
• All advertising must clearly state that the event is hosted by the Community Event Organizer and that net proceeds will be donated to CAMH Foundation
• Organizers may use “In support of CAMH” logo on their promotional materials. All use of the “In support of CAMH” logo on any advertising, marketing, social media or promotions or shall be subject to the approval of CAMH Foundation prior to publication.

8. Privacy & Donor Information

Organizers may have access to donor information that is confidential and should be protected.

The Organizer agrees to:

• Protect all personal information, including but not limited to donor name and contact information (“Personal Information”) and confidential information of donors
• Not disclose or share donor Personal Information with any third party
• Securely destroy donor Personal Information and/or confidential information upon CAMH Foundation’s request
• Observe all applicable privacy laws

All donor data remains the exclusive property of CAMH Foundation.  To learn more about commitments to donors by the CAMH Foundation you can read the donor bill of rights and our CAMHF Privacy statements

9. Waiver, Release & Indemnity

The Organizer acknowledges and agrees that:

• CAMH Foundation is not responsible for any accidents, injuries, illnesses, property damage, or losses arising from the Community Event.
• The Organizer assumes full responsibility for the safety and conduct of the event.
• The Organizer will indemnify and hold harmless CAMH Foundation, its affiliates, officers, directors, employees, volunteers, and agents from any claims, damages, liability, costs, or expenses arising from or connected to the Community Event.
• CAMH Foundation makes no warranties or representations regarding the event’s success, safety, or compliance.

10. Governing Law and Jurisdiction

These Terms & Conditions shall be governed by the laws of the Province of Ontario and the laws of Canada applicable therein. Organizer agrees that before commencing any court proceeding, it will attempt to resolve a dispute through engagement with CAMH Foundation via an alternative dispute resolution process. To the extent that a claim, dispute, or proceeding is ultimately commenced before a court, it shall be brought exclusively before the courts of the Province of Ontario. Each party irrevocably submits to the exclusive jurisdiction of the Ontario court.

By accepting, the Organizer certifies that:

• They have read, understood, and agree to abide by all policies and guidelines outlined above.
• All publicity, promotional materials, and media communications will be approved by CAMH Foundation before release.
• They acknowledge the event is fully their responsibility and that CAMH Foundation is not liable for any expenses, actions, or outcomes related to the event.
• They will obtain appropriate insurance coverage prior to the event.